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HR Management Partners, Inc.

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Q: Why do the Financial Impact Summary report totals not match the figures that I manually calculate?

A: The Current Budget, Proposed Increase and the Proposed Budget values only include employees that have a valid proposed job code and corresponding pay grade values. Since red-lining is calculated, only these records are used.

Q: When I add a proposed job in the Job Evaluation screen and I am not in the default scenario, why does the job not show up in the Jobs screen when I go to the default scenario?

A: When jobs are added in the Job Evaluation screen, they are only added to the currently selected scenario. In order to have the job show up in another scenario, you will need to go to the Scenarios menu and select 'Insert jobs into current scenario'. This will need to be done with every scenario that you wish the job to be in. If all of the Job evaluations are performed before adding additional scenarios, this step can be avoided.

Q: How can I remove an employee out of a position? When I click on the drop-down list it only lets me choose an employee. I can't make it blank.

A: To clear the value in the drop-down list, select the drop-down and hit the 'ESC' button on your keyboard. This also works in other screens where a blank value is allowed.

Q: When I make a change to one of the records in the Pay Plan Parameters, it gives me a warning message. Why?

A: This is normal. The system is simply alerting you to the fact that the salary ranges currently do not correspond correctly. You should examine the 'From Salary' and 'To Salary' ranges to be sure that there are not gaps between ranges and records.

Q: What is the M.S.C. in the Proposed Pay Structure screen?

A: The M.S.C. stands for Market Stance Coefficient. Normally the value is 1.00, but if you would like to be 5% above the market, then you should enter 1.05 into this field. What this does is increase the market values by 5% when the regression analysis is calculated. It is reflected in the Market Stance column in the Regression Analysis screen.

Q: Our organization uses performance scores that are not numeric. Can we still use the performance scores feature?

A: Yes. But you will have to convert your score values to equivalent numerical scores in order to import/enter the performance scores. Non-numerical scores are not allowed.

Q: In the Jobs screen, I noticed that I cannot add or remove a Proposed Job. Why can't this be done?

A: The reason you cannot add or delete a proposed job in the Jobs screen is because the jobs you are viewing are linked via the scenario that you are in. Because it is possible to have the same job be classified differently in multiple scenarios, it is not possible to add or delete a proposed job while it is linked. To add or delete a proposed job, you will need to go to the Job Evaluations screen.

Q: Our organization has departments that are within divisions. I noticed that in the import file specifications it has them reversed. Can we still use our department and division codes?

A: Yes. But to use them properly you should just reverse the orders. So, when it asks for department codes, you should enter your division code. And when it asks for division codes you should enter department codes. When the reports are generated, the only discrepancy will be the names, department and division. But, the information will be categorized correctly.

Q: Why are race codes needed in the system?

A: The race codes are only used for EEO reporting. If you do not have an interest in these reports then you can omit the race codes from your project.

Q: What is the E.A.F. field in the Job Evaluations screen?

A: The E.A.F. stands for Economic Adjustment Factor. This value is normally 1.00. This value is used when an economic anomaly is found to exist for a particular job. If, for example, there is a severe shortage of nurses in your area it would be reasonable to assume that their compensation would be higher than if the demand were average. In this case you can, at your discretion, inflate the E.A.F. value to say 1.05 which would correspond to a 5% increase in the overall point score for that job, thus giving it higher pay rankings than would normally be expected. This field should be used only when necessary and you should have a good reason to inflate the value. Although, a value less than 1.00 can be entered, it is generally not recommended.

Q: In the Scenario Parameters screen, I have selected to use the 'Based on Class Date' Adjustment method. What kind of values do I need to enter in the Range Adjustment Matrix for this to work properly?

A: When you select an adjustment method which corresponds to time but does not involve performance scores you should enter a zero '0' in the 'From Score' and the 'To Score' fields. So, for example, you could enter the first records as 'From year: 0' 0 'To year: 2' 'From score: 0' To score: 0' and 'Range Multiplier: 0.5'. So for any employee that had a class date less than 2 years they would be adjusted 50% into the range from minimum to mid-point.

Q: Why do all of the reports have the word 'DRAFT' in red at the bottom of the page?

A: The draft stamp is used so that when you are generating draft reports you can distinguish them from your final reports, which will not have the draft stamp. To remove the draft stamp simply uncheck the 'View as Draft' menu in the Reports menu, then open the desired report. Some reports do not have this feature enabled.